Most employees have no idea how to negotiate an increase in their severance offer. Like everything else in life, experience makes a big difference. And when you’re negotiating a severance offer with an employer, it’s no different.
I’m Matt Ruggles. I specialize in negotiating severance agreements for California employees. For 25 years, I defended major corporations. Since 2017, I’ve used that experience to help employees who’ve been wronged by their employers. I negotiate severance agreements almost every day, and I’ve developed clear, effective strategies to increase severance pay and protect my clients’ legal leverage.
Many people call my office and ask about negotiating severance. I wrote the following blog to give an informative overview of what goes into properly negotiating a severance agreement. In other words, if you’re curious about how to negotiate severance like an employment lawyer, here’s an outline of the key factors and strategies that matter.
Step #1: Prepare Before You Negotiate a Severance Agreement
Preparing to make a demand for an increased severance offer is the most important step. Skip it, and you’re almost guaranteed to get a worse result.
Review the severance agreement
Start by reading the entire agreement, line by line. Pay attention to three critical components:
- Deadline for acceptance: Note the exact date and time your employer expects a signed agreement. Do not assume you have “a few days.” Miss it, and the offer may be revoked.
- Timeline for payment: Determine when you’re supposed to receive your severance. California law generally requires prompt payment upon termination, but some agreements try to delay payment, sometimes illegally.
- How the payment is calculated: Look for how many weeks or months of pay are being offered and whether bonuses, commissions, or unused PTO are included or excluded. Check if the number is tied to a formula (e.g., one week per year of service) or if it seems arbitrary.
Gather facts about your employment
You need a clean, detailed summary of your work history to identify leverage points. Start with:
- Your start and end dates
- Job title(s) and any promotions or demotions
- Duties and responsibilities
- Who you reported to
- Any raises, awards, or recognitions
- Disciplinary actions, if any—when, why, and how you responded
- Any complaints you made (HR, ethics line, supervisor) and how they were handled
- Medical leave or disability requests
- Whether you ever reported illegal, unethical, or unsafe behavior
Organize these chronologically in a simple list. You’re building the raw material that helps explain why the employer might be trying to buy your silence.
Collect and review all relevant employment documents
This includes anything that could support your story or weaken theirs. Start gathering:
- Emails and text messages between you and your supervisor or HR
- Performance reviews—positive or negative
- Written complaints, if you made any
- Internal investigations involving you or others
- Medical leave paperwork
- Disciplinary memos or PIPs
- Slack, Teams, or internal chats that reflect your performance, workplace conflicts, or feedback
Keep everything backed up to a personal, non-work device or drive. Do not download anything confidential or protected by law, but anything with your name on it or directed to you is typically fair game.
Create a timeline of your employment
A timeline helps you tell your story in a way that’s logical, consistent, and legally relevant. Use a spreadsheet or document and start with these columns:
- Date
- Event
- Who was involved
- Documents or proof
Example entries:
- June 10, 2022 – Submitted harassment complaint to HR about manager’s comments – Email to HR saved.
- August 3, 2022 – Received written warning – attached PDF of warning.
- October 15, 2022 – Put on PIP – notes from meeting and PIP document.
Your goal is to show a pattern: retaliation, unfair discipline, ignoring complaints, or abrupt changes in treatment.
Interview witnesses if possible
If someone witnessed key events such as retaliation, discriminatory comments, safety issues, or your performance, they can help support your claims. But be careful:
- Never approach anyone while at work or on company time.
- Use neutral language when reaching out (e.g., “I’m going through something with the company and trying to recall what happened last year during that meeting—we were both there, right?”).
- Ask open-ended questions:
- “What do you remember about that conversation?”
- “Did you ever notice how [Manager’s Name] treated me after I raised that issue?”
- “Do you remember what was said when I was moved off that project?”
Don’t coach or lead them. Let them speak freely. If they confirm important details, make notes with their permission, or ask if they’d be willing to provide a written statement if needed.
Research the legal basis for your potential claims
If you’re not hiring a lawyer and you’re going to negotiate on your own, don’t go in swinging wildly. Focus on the most common legal hooks that trigger employer concern:
- Retaliation (Labor Code §1102.5): Were you punished after reporting something?
- Discrimination (Government Code §12940): Were you treated differently based on race, gender, disability, or age?
- Wage issues (Labor Code §201–203): Were you underpaid or paid late?
- Protected leave violations (CFRA, FMLA): Were you fired shortly after taking medical or family leave?
Even if you don’t intend to sue, the possibility of these claims gives you leverage. Use that leverage wisely. That starts with knowing how to reference the law effectively—because the way you cite legal authority in your negotiation can either strengthen your position or sink it. Here’s how to do it right:
Research Tip #1: Only use published case law
If a case says “NOT PUBLISHED,” it’s useless. It cannot be cited in court or in your letter. However, these cases sometimes reference published cases that are relevant. That’s called “lifting a cite” meaning taking a citable case from an unpublished one.
Research Tip #2: Focus on California appellate cases
If you worked in California, ignore out-of-state law. Ideally, find a case from the same county you worked in, although that’s often difficult to determine. Federal case law is not usually necessary unless it’s from the Ninth Circuit and directly on point.
Research Tip #3: Look for the court’s ruling
You’ll usually find it under a section called “Legal Discussion” or “Legal Analysis.” Read how the court decided the issue and note the exact words and phrases it used. You’ll need that language in your demand.
Research Tip #4: Cite sparingly
One or two good cases is enough. Using a case incorrectly is worse than not using one at all.
To understand how to turn your employer’s legal risk into negotiating power, read my blog: How to Use Leverage in Severance Negotiation.
Step #2: Make the Severance Agreement Demand
Once you’ve done the groundwork, gathered your facts, identified your legal leverage, and sized up your severance offer, it’s time to make your demand. This step is where most employees either gain traction or lose credibility. A well-crafted demand can open the door to serious negotiation. A sloppy one shuts it fast.
If you haven’t already, read my blog: How Do I Write a Severance Pay Demand Letter? It outlines exactly what belongs in a demand letter, and just as importantly, what doesn’t. Tone matters. Overreaching, threatening legal action too early, or dumping in irrelevant personal grievances can backfire. Your demand needs to be strategic, fact-based, and realistic.
Next, you’ll need to propose an actual number and that number needs to be defensible. For help calculating what a reasonable severance looks like, read my blog: Severance Pay Demand: How to Calculate Effectively. This blog explains how to anchor your ask to logical benchmarks like tenure, pay rate, comparable severance agreements, and the potential value of any legal claims you may have. Employers don’t respond to emotion, they respond to risk. A calculated number backed by law and logic carries far more weight than a number pulled from thin air.
When you’re ready to send your demand:
- Email it to your employer or HR. Do not send a hard copy. Email creates a timestamped record and ensures a timely delivery.
- Set a response deadline: 10 to 14 days is standard. This keeps the negotiation moving and prevents the employer from running out the clock. Ignore the 21-day deadline mentioned in the severance agreement; that applies only to ADEA waivers for employees over 40 and has nothing to do with your negotiation timeline.
Bottom line: your demand letter is not just a request, it’s your opening argument. If you want the employer to take it seriously, make sure it’s grounded in fact, written with intention, and backed by a solid understanding of California law.
Step #3: Negotiate Your Severance Agreement Effectively
If the employer responds, and many do, you’re in the game. Now it’s about how you handle the back-and-forth. This part isn’t about delivering ultimatums or making threats. It’s about positioning, persuasion, and timing.
Here’s how to approach the negotiation phase:
- Be reasonable and willing to compromise.
Your goal isn’t to make the employer regret offering you a severance package. It’s to improve the offer while keeping the tone professional and constructive. Employers are more likely to increase severance when the employee is firm but not combative. Keep the tone confident, calm, and focused on resolution, not revenge. - Focus on realistic damages.
The most effective anchor in any severance negotiation is this: how long will it take me to find comparable employment? That’s a practical, measurable issue the employer can understand. If you’re in a specialized field, close to retirement, or in an industry with limited opportunities, make that clear. This is especially persuasive if your role was senior, niche, or in a shrinking department. Frame the ask in terms of transition time, not punishment. - Don’t overstate your value or your claims.
One of the fastest ways to kill a deal is to overreach by exaggerating your legal claims or inflating your market value. The employer knows what you earned, what your reviews looked like, and what risk they’re actually facing. Stick to facts, timelines, and realistic calculations. If you’re bluffing, they’ll know and they’ll shut down the conversation. - Consider negotiating other terms beyond money.
Severance isn’t just about the paycheck. You may also want:- COBRA reimbursement or extended health coverage
- A neutral or positive reference letter
- A mutual non-disparagement clause
- Outplacement assistance
- Clarification or revision of non-compete or confidentiality clauses
These non-monetary terms often matter just as much, especially if you’re moving to a new job, industry, or field. In many cases, employers are more flexible on these items than on raw dollars.
- Document everything.
Keep written records of all communication. If the negotiation is by phone or video, follow up with a summary email to confirm key points. If it turns into a legal dispute later, you’ll need a clear timeline of what was said and when.
If You Get a Better Offer, Read It Carefully
If your negotiation works and the employer sends you a revised severance agreement, review it carefully. Severance agreements often include tricky language that can waive your rights in ways you didn’t expect. See my blog titled All Common Severance Agreement Clauses Explained to make sure you’re not signing something that hurts you later.
How Long Should This Process Take?
- If you’re skilled and know what you’re doing: 14 to 30 days.
- If you’re learning as you go and make mistakes: 30 to 90 days.
Should I Hire an Attorney?
Yes. Every single time.
I know, of course I would say that, I’m an employment attorney. But here’s the reality: most employees have never negotiated a severance agreement in their lives. They don’t deal with this kind of document regularly, and they rarely have to navigate a high-stakes negotiation with legal implications hanging in the balance.
Like I said earlier in this blog, experience counts. And in severance negotiations, experience is often the difference between walking away with what you’re offered or walking away with what you actually deserve.
I’ve negotiated hundreds of severance agreements for California employees. And I’m not just talking about legal arguments or filing lawsuits, negotiation itself is a skill. It’s strategic, fact-driven, and high-pressure. Most employees simply haven’t had to develop that skill, and that’s not a knock on you, it’s just the nature of the situation. An experienced employment lawyer brings not only legal expertise, but the credibility and negotiation leverage you can’t replicate on your own.
I absolutely encourage you to reach out if you want help, this is what I do. But even if you’re still deciding, read my blog: How Do I Select an Employment Lawyer. It will help you understand what to look for, what questions to ask, and how to find someone who actually knows what they’re doing. Because once you sign that agreement, there’s no do-over.
Contact the Ruggles Law Firm at 916-758-8058 to Evaluate Your Potential Lawsuit
Matt Ruggles has a thorough understanding of California employment laws and decades of practical experience litigating employment law claims in California state and federal courts. Using all of his knowledge and experience, Matt and his team can quickly evaluate your potential claim and give you realistic advice on what you can expect if you sue your former employer.
Contact the Ruggles Law Firm at 916-758-8058 for a free, no-obligation consultation.
Blog posts are not legal advice and are for information purposes only. Contact the Ruggles Law Firm for consideration of your individual circumstances.
